Sanction a club event
Last updated: December 31, 2022
In order to support the growth of and participation in cycling events throughout Yukon, we offer 2 levels of event sanctioning: Club and territorial race.
These levels are designed to provide options for organizers and participants: from recreational events to instructional clinics and group rides to competitive races.
About sanctioned club events
Sanctioned club events are run following best practices, and have fewer restrictions placed on categories and equipment regulations, differing from sanctioned territorial race events in order to provide a more accessible entry point into events for those new or who are regular to the sport.
Sanctioned club events often include recreational, group rides, instructional and grassroots racing.
Participants and organizers are covered under CAY’s insurance policies.
Benefits of sanctioning a club event
- Inclusion in Yukon cycling events calendar;
- Accessible entry point into the sport for new or regular participants;
- Increased participation in recreational, group rides, instructional and grassroots-racing events;
- Safe event environment, run to best practices;
- Comprehensive general liability insurance coverage;
- Sport accident insurance coverage;
- Single event CAY membership licence available for unlicensed riders, with single event insurance included;
- Athlete development.
Sanctioned club events are split into 3 types: club, community and mass participation.
Club events
Activities can be group rides, on/off-bike training sessions or any other club activity where multiple club members are involved. Participants are required to either have a current CAY membership licence or to obtain a single event CAY membership licence through the event organizer.
In order to facilitate the introduction of new riders to clubs, riders that are not part of the organizing club and are not CAY members may choose to participate in up to 3 club activities per year without having a licence. Non-members are required to fill out a release form, managed by the club organizer.
There is no CAY charge for club member activities, but there may be additional fees from the organizer.
Community events
Community events are open to riders including and outside of the organizing club.
In order to ensure community events are carried out safely, we recommend events not exceed 100 participants.
Community activities are included on the CAY event calendar. These activities are not officiated by commissaires, but organizers agree to run them following best practices.
Participants are required to either have a current CAY membership licence or to obtain a single event CAY membership licence through the event organizer.
Community events, mass participation
Mass participation events are events such as charity rides, large community events or fondos.
Participants are required to either have a current CAY membership licence or to obtain a single event CAY membership licence through the event organizer.
Mass participation events are not restricted by maximum participation numbers.
Similar to community events, these activities are not officiated by commissaires, but organizers agree to run them while following best practices.
What about trail development and maintenance activities?
Yes, trail development and maintenance events can be covered by Cycling Canada’s national insurance program and a CAY membership licence.
Contact us info@yukoncycling.com for more information.
How to sanction a club event
Only events hosted by CAY affiliated clubs and organizers are eligible for either type of sanctioning.
Membership in CAY is required by all participants in CAY sanctioned events. Membership is available by virtue of a CAY membership licence.
There is no CAY charge for sanctioned events, but there may be additional fees from the organizer.
The following steps are required in order to sanction an event:
Step 1: Become a member
If you are an individual organizer, either yourself or another member of your organization needs to be a CAY member. If the event is hosted by a Yukon club that is a registered non-profit society, then all board members should be members of CAY.
Step 2: Affiliate your club or team with CAY
Step 3: Review this page
Review this page (sanction a club event) or our sanction a territorial race event page and determine which type is suitable for your event. If you need help choosing the type, contact info@yukoncycling.com.
Step 4: Contact us
When you are ready to sanction your event, contact info@yukoncycling.com for an events consultation.
Note – Be aware that you may be required to prepare an Emergency Action Plan (EAP), a list of permitting parties (landowners, municipalities, territorial agencies, etc.) and a map of road or trail closures if applicable. If you are serving alcohol at your event, we will also require a copy of your liquor license.
