Affiliate a club or team
Last update: May 19, 2021
CAY represents and supports affiliated clubs and teams throughout Yukon.
These groups enrich the cycling experience with their involvement in activities such as:
- Recreational events;
- Competitive races;
- Training and athlete development;
- Group rides;
- Instructional clinics;
- Cycling advocacy and safety; and/or
- Trail development and maintenance.
Affiliate a club or team
Contact email@example.com for an application form.
Affiliation is $125 per year.
Benefits of club or team affiliation
- Access to Cycling Canada’s national insurance program for your club's events and its volunteers, officers, directors, coaches, managers, employees, officials, member participants and auxiliary workers while acting within the scope of their duties on behalf of CAY and a club;
- Be covered for comprehensive general liability ($10 million) and sport accident ($50,000 for injuries occurred during an event) insurance during CAY registered or sanctioned events, programs and clinics;
- Each membership sold contributes to the health of cycling in the territory. 100% of our Yukon cycling supporter fee goes towards Yukon trail maintenance activities, kids programs, cycling advocacy and safe-cycling initiatives. Affiliation grows our sport and strengthens the voice for cycling in Yukon;
- Exposure and promotion through the CAY website, social media and email newsletter as well as other partners;
- Access to funding opportunities from CAY partner organizations including Sport Yukon, Cycling Canada, Government of Yukon and Lotteries Yukon;
- Access to funding through the CAY Yukon cycling supporter program;
- A direct link to the largest group of organized and active cyclists in the territory in all disciplines and age categories;
- The right for the club name to be on race licenses and results; and
- The right to accept CAY and Sport Yukon recognition awards.
What is an affiliated Yukon club and team?
Affiliated clubs are not-for-profit groups that have a minimum of 5 directors and/or board members, a set of by-laws and a constitution.
Any club that does not meet the 5 person minimum will be considered a team.
Each member must be insured by holding a current CAY member licence that is to be renewed annually. The club exists to organize cycling events for its members, has an open membership and belongs to members.
- It is recommended but not required that clubs be registered as a not-for-profit society; clubs are to have a minimum of 5 directors and/or board members, a set of by-laws and a constitution;
- All board members must be licensed members of CAY;
- All club members must be licensed members of CAY;
- All team managers, coaches and staff must have a UCI technical license;
- All scheduled club activities have been approved by CAY. Learn how to sanction a club event with CAY; and
- Helmets must be worn at all times during club activities.
If a club elects not to use CAY membership insurance, CAY must be named on your organization's event insurance certificates.
Coaches and group ride leaders
- Anyone referring to themselves or acting as a coach must hold a valid technical license with their NCCP coaching certification on it. Cycling Canada and CAY only recognizes NCCP as valid coaching credentials.
- As a NCCP certified coach you are covered for liability, professional liability and even sexual abuse claims made against you for the liabilities to third parties (including club members) that you instructed.
- An individual who is acting as a group ride leader (responsible for the course, everyone's safe return) does not have to be an NCCP coach.
What type of insurance will my club or team members have?
CAY members are covered for comprehensive general liability ($10 million) and sport accident ($50,000 for injuries occurred during an event) insurance during CAY-sanctioned or registered events, programs and clinics.
All employees, volunteers, officers, directors, coaches, managers, officials, member participants and auxiliary workers while acting within the scope of their duties on behalf of CAY and a club are covered.
When is the insurance valid?
CAY members are covered during registered or sanctioned club activities as listed on the club.
If additional club activities are added through the year, CAY must be notified before the activities take place in order for the club and its members to be covered.
Are trail development and maintenance activities covered?
These types of events cannot be sanctioned, therefore general members will not have coverage but board members do.
For club board members
Affiliate club board members are covered under the insurance program as Directors and Officers.
For general members
At this time, trail development and maintenance events cannot be covered by Cycling Canada’s national insurance program and a general CAY membership licence does not apply.
Insurance coverage for general members must be arranged separately by the organizing club.
This may change in the future.
How do I report a medical claim?
If an accident occurs while participating in a club activity, a club member has 30 days to report an injury.
Contact firstname.lastname@example.org to begin the process of reporting a claim.